Freedom of Information Request (no 3, 20 April): complete correspondence, including College Response (late, 6 June)

(Post made at 2318 UK time on 07 Jun 2017. This post is made on a personal basis, as a member – and until 4 February 2017 Chairman -of SWYM because of my significant concerns about the running of the musically excellent Wessex Youth Orchestra, and about recent aspects of the governance of SWYM and the management of the CWYM and College. Please see https://musicmattersandculture.blogspot.co.uk/2016/12/welcome-disclosure-of-interests-terms.html for important background and disclosure of interests).

Yesterday 6 June I finally received (the main part, but not all, in particular no information about which schools the schedule was sent to, presumably none) a response to my Freedom of Information request of 20 April, which was due under the Act by 23 May at the latest. (Previous posts referring to this particular request are here and here, but I have put the entire email chain below for ease of reference, with most recent emails at the top). 
Note: the WYO Schedule attached to Mr Roberts’ email of 6 June can be found here: page 1 and page 2.

From: Freedom of Information [mailto:freedomofinformation@bpc.ac.uk] 
Sent: 06 June 2017 10:01
To: Patrick Lee
Subject: Re: Freedom of Information Request Ref No. F0086
Dear Mr Lee
I write further to your email dated 02 June 2017.
Please find attached a copy of the Wessex Youth Orchestra Rehearsal Schedule Summer 2017.  Please note the rehearsal on 24th June is no longer red.  This is because some of the students are taking part in the Duke of Edinburgh scheme and also university open days, etc.
Yours sincerely
Ken Roberts
Freedom of Information Officer
Bournemouth and Poole College
________________________________________
From: Patrick Lee
Sent: Friday, June 2, 2017 3:45:16 PM
To: Freedom of Information
Subject: RE: Freedom of Information Request Ref No. F0086 
Dear Mr Roberts
Your response please?  Given the formal complaints that are currently being investigated I need to have confidence that the College’s responses are accurate and your reply that there is no schedule this term looks odd given your use of the plural “schedules” and the recent statement  in the WYO Key Facts document that schedules are sent out a few weeks before the start of term.
With kind regards
Patrick
________________________________________
From: Patrick Lee
Sent: 30 May 2017 15:37
To: ‘Freedom of Information’
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Roberts
Thank you for your reply.  So in your reply earlier today when you stated “the rehearsal schedules for 2017 were sent to you”, you meant that there was only one schedule (for Spring) despite your use of the plural, “schedules”?  
Also, the “Centre for Wessex Young Musicians – Key Facts” recently sent to schools includes (see https://photos.smugmug.com/MusicMattersAndCulture/i-hvJt5d9/0/409710ba/O/WYODocumentReCooperation%26Collaboration2017Page1.jpg) “WYO schedules are released to members no later than 4-6 weeks in advance of the start of each new term”.   
Please will you confirm that despite this very recent claim by the WYO, the WYO has in fact stopped sending schedules (similar to those sent during at least the last 3 terms, and the most recent of which can be seen at https://musicmattersandculture.blogspot.co.uk/2017/04/secret-wyo-rehearsal-schedules-which.html) to its members?
Kind regards
Patrick
________________________________________
From: Freedom of Information [mailto:freedomofinformation@bpc.ac.uk] 
Sent: 30 May 2017 14:39
To: Patrick Lee
Subject: Re: Freedom of Information Request Ref No. F0086
Dear Mr Lee
In response to your second email of today’s date, we confirm you have been provided with all of the information that is available, including some summer dates.  There are no further dates.
Yours sincerely
Ken Roberts
Freedom of Information Officer
Bournemouth and Poole College 
________________________________________
From: Patrick Lee
Sent: 30 May 2017 14:13
To: Freedom of Information
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Roberts
I have just double checked, and your response to my previous request F0083 only included the WYO schedule for Spring 2017 (January to March, in a document entitled “WYO Rehearsal Schedule  Spring 2017 – advanced notice copy.pdf”), and not that for Summer 2017.  It only contained one rehearsal schedule, and not “the Wessex Youth Orchestra schedules for 2017”, which implies schedules for all 3 terms.
Please will you supply the schedule for Summer 2017 and associated information as per my request F0086, without any further delay?
Kind regards
Patrick
________________________________________
From: Freedom of Information [mailto:freedomofinformation@bpc.ac.uk] 
Sent: 30 May 2017 13:47
To: Patrick Lee
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Lee
With reference to your request reference No. F0086, the Wessex Youth Orchestra schedules for 2017 were sent to you as part of my response to one of your previous requests F0083.
The second part of the F0086 request is asking for an explanation, we do not hold that information.
Yours sincerely
Ken Roberts
Freedom of Information Officer
Bournemouth and Poole College
  
________________________________________
From: Patrick Lee
Sent: 29 May 2017 10:53
To: Freedom of Information
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Roberts
Please may I have your response?
Kind regards
Patrick 
________________________________________
From: Patrick Lee
Sent: 25 May 2017 17:01
To: ‘Freedom of Information’
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Roberts
Thank you for your response below.  This surprises me given that my Freedom of Information request reference number F0086 is purely asking for answers to questions of fact.  Please may I reiterate my request for this information to be supplied without further delay, in line with the Act?
Kind regards
Patrick
________________________________________
From: Freedom of Information [mailto:freedomofinformation@bpc.ac.uk] 
Sent: 25 May 2017 16:20
To: Patrick Lee
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Lee
Further to your email dated 24 May 2017 and our letter from the Principal regarding your concerns dated 10 May 2017, we are currently setting up a process to complete the investigation and we have appointed a senior manager to undertake this, who will contact you shortly to commence this process.
In the context of the above, we do not feel it is appropriate to respond to your Freedom of Information request reference number F0086.
Yours sincerely
Ken Roberts
Freedom of Information Officer
Bournemouth and Poole College
________________________________________
From: Patrick Lee 
Sent: 24 May 2017 15:08
To: Freedom of Information
Subject: RE: Freedom of Information Request Ref No. F0086
Dear Mr Roberts
I was expecting the College’s response to this FoIA  request yesterday as I believe that was the 20th working day (allowing for 1 May being a Bank Holiday) since your acknowledgement of 24 April.  Have I miscalculated?
Kind regards
Patrick 
________________________________________
From: Patrick Lee
Sent: 24 April 2017 12:48
To: ‘Group: Freedom of Information’
Subject: RE: Freedom of Information Request Ref No. F0086
Many thanks for the acknowledgement.  Yours sincerely, Patrick Lee
________________________________________
From: Group: Freedom of Information [mailto:freedomofinformation@bpc.ac.uk] 
Sent: 24 April 2017 09:57
To: Patrick Lee 
Subject: Freedom of Information Request Ref No. F0086
Dear Mr Lee
Thank you for your email of 20 April 2017 requesting information about Wessex Youth Orchestra.  I am Bournemouth & Poole College’s Freedom of Information Officer and will be your point of contact going forward. 
Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days.  
If you have any queries about this request do not hesitate to contact me.  Please remember to quote the reference number above in any future communications.
Yours sincerely,
Ken Roberts
Freedom of Information Officer
Bournemouth & Poole College
  
________________________________________
From: Patrick Lee 
Sent: Thursday, April 20, 2017 5:06 PM
To: Group: Freedom of Information
Subject: Request under Freedom of Information Act 
Dear Mr Roberts
As the Centre for Wessex Young Musicians website still implies (at http://www.cwym-music.com/wyo-membership-guidelines.html) that the Wessex Youth Orchestra rehearsal schedule is confidential to WYO players and their families, in contravention of Jacqui Kitcher (WYO Director Susanna Riddell’s line manager)’s statement to the SWYM Committee last December that she expected the schedules to be published, please would you send me (in electronic form):
1.       A copy of the WYO rehearsal schedule for this term (summer 2017), together with a copy of any associated instructions, and a list of which other organisations (and the roles of the people at those organisations, e.g. head of music at a school) the schedule has been sent to. 
2.       In what proportion of Freedom of Information Act responses does the Bournemouth & Poole College claim (as it did in the responses to my two previous requests, contrary to ICO guidance at https://ico.org.uk/media/for-organisations/documents/1150/intellectual_property_rights_and_disclosures_under_the_foia.pdf) that copyright would be infringed by publication of the responses?
As before, please would you acknowledge receipt of this request? Thank you.
Yours sincerely
Patrick Lee

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